Job Description

Job Description

Job Description

Description:

Brody Gapp LLP —a nationally recognized, remote-first boutique litigation and compliance firm—is seeking an experienced Legal Secretary / Executive Assistant to support the Managing Partner and firm attorneys. This role is ideal for someone who is highly organized, initiative-taking, and comfortable operating in a fast-moving, client-facing environment.

This is a part-time Independent Contractor position with potential for full-time expansion. West Coast hours preferred, though strong candidates from all locations will be considered. Applicants must submit a resume and salary requirements to be considered .

Key Responsibilities

• Manage attorney calendars, inboxes, scheduling, and occasional travel.
• Review emails and prepare draft responses for attorney review.
• Coordinate communication between the Managing Partner, attorneys, clients, and third parties.
• Manage incoming calls, correspondence, and document flow.
• Assist with time entry, e-filings, and maintaining organized case files.
• Open and close matters, run conflict checks, and maintain file accuracy.
• Prepare, proofread, and format documents with strong attention to detail.
• Prioritize competing deadlines and support multiple attorneys simultaneously.
• Scan, organize, and edit PDFs; maintain digital file hygiene.
• Uphold confidentiality, professionalism, and a solutions-oriented mindset.

Required Qualifications

• Prior experience as a legal secretary/legal assistant.
• Strong writing, communication, and proofreading skills.
• Solid understanding of litigation terminology and court procedures.
• High proficiency with Outlook, MS Word; familiarity with Excel and PowerPoint.
• Ability to manage email and calendar priorities across multiple attorneys.
• Exceptional organization, judgment, and follow-through.
• Typing speed of 60–80 WPM.
• Demonstrated reliability, discretion, and resourcefulness.

Core Competencies

• Meticulous attention to detail
• Strong problem-solving and independent decision-making
• Composure under pressure and professionalism with clients
• Ability to juggle multiple tasks and deadlines
• Initiative, accountability, and a positive, service-driven attitude

Benefits

• Comprehensive benefits package available.

As listed above

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