Job Description

Coordinator For Government Relations Practice

Cozen O'Connor Public Strategies is seeking a full-time coordinator to support the day-to-day administration of our dynamic Philadelphia and New Jersey government relations practice. The ideal candidate is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the firm. The position requires excellent communication, organizational skills, professionalism, responsiveness, and discretion.

The position directly supports the government relations professionals within the Philadelphia and New Jersey offices and will work closely with firm administrative teams including finance, marketing and billing. We currently offer a hybrid work schedule, 3 days in the office, 2 days' work from home.

Responsibilities

• Scheduling and maintenance of calendars - including follow-up as needed and confirmation of various meetings throughout the workday.
• Coordinate details for client/guest meetings, including breakfasts, lunches, and dinners
• Manage phone calls, including receiving/screening calls and setting up conference calls.
• Participate in weekly meetings and manage the agenda and minutes.
• Plan travel arrangements including transportation, automobile rentals, and hotel reservations.
• Track, compile, organize, and submit expense reimbursements and vendor invoices weekly into the firm's finance database (Chrome River)
• Submit conflict checks. Prepare and submit new client and/or new matter forms.
• Act as liaison to billing department to process monthly invoices and resolve billing issues.
• Prepare, proofread, and process engagement/acknowledgement letters and other correspondence.
• Monitor emails.
• Assist in reserving conference rooms for meetings, including confirmation of videoconferencing needs and attendee numbers.
• Maintain client contact lists for marketing events.

Qualifications

• Must have at least 5 years' legal and/or executive secretarial experience.
• Extensive and thorough working knowledge of Microsoft Outlook, Teams, Excel and Word, iManage/DeskSite, PowerPoint, InTapp, InterAction CRM and ChromeRiver preferred.
• Outstanding written and verbal communication skills; ability to professionally interact with clients, lobbyists, attorneys, and staff required.
• Previous client-facing experience and strong interpersonal judgment.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.
• Strong problem-solving skills and attention to detail.
• Ability to handle confidential information with discretion.
• Exceptional organizational and time-management skills.
• Experience in managing event logistics.
• Experience working with cross-functional teams
• High School Diploma or its equivalent required.
• Notary preferred.

The salary range for this role is $80,000 - $90,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be. Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Job Info

Job Identification 291

Job Category Public Strategies

Locations One Liberty Place, Philadelphia, PA, 19103, US (Hybrid)

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